Time and Attendance Software for Schools

Time & Attendance provides multiple options for employees or administrators to enter time. Employees can clock in via a kiosk, directly from their computer, or using contactless options such as the Frontline mobile app. Since you define the rules for time collection, the need for manual edits is greatly reduced.

You can use the IP address range feature to prevent employees from clocking in at home or from the wrong location. And to further improve accountability, employees cannot alter timesheets without their supervisor’s approval.

An employee absence entered in Absence Management is automatically updated in the employee’s timesheet. This ensures data is accurate (no over/underpaying employees), and eliminates the extra time spent on rekeying information from one system to the other. Combined reporting ensures the appropriate funding codes are used for time worked and absences. And employees who are self-reporting can use the same login credentials or mobile app that they use for Absence Management.

Time & Attendance allows you to customize pay rules to automate the calculation of both common payroll rules and rules that are specific to K-12. You can set up rules to calculate overtime, dock, or gap time, and overtime can automatically be allocated to extra duties worked, eliminating the need to manually “move hours.” You can rest easy, knowing your time sheets are accurate. Plus, Time & Attendance integrates with most payroll systems used by K-12 organizations, so you don’t need to spend hours entering employee time.

The tools in Time & Attendance assist in maintaining compliance with government regulations and programs such as ACA, FMLA, Unemployment, and the CARES Act by classifying and tracking days worked and leave taken. Administrators can quickly identify the number of hours and days employees have worked and alert them when thresholds are about to be met or exceeded.

The mobile app makes it easy for employees to stay on top of their own hours anytime from anywhere. Through the mobile app, employees can:

• Clock in and out based on administrator-approved parameters.
• Check their own leave balances and see upcoming scheduled absences.
• Create an absence request.
• View, edit, and submit timesheets.
• Receive alerts.
• Look up colleagues in an employee directory (if the district also has Frontline Central).

As an administrator, you can:

• Easily view and approve (or deny) absences from your phone.
• View the Daily Report of filled/unfilled absences.
• Get the details on who is absent and why.
• See a quick view of 3-day trends.
• Access daily filled and unfilled absence counts using Siri® (iOS only).
• Compare your district’s performance on select absence and substitute metrics to national, state, and district size benchmarks.

As a substitute, you can:

• Get a notification of available jobs right to their mobile device.
• Accept available jobs and view job details within the app.
• Search and view all available jobs.

No! Time & Attendance is web-based — an internet connection is all that’s required — and you can use whatever time tracking method works best for your district, whether it’s electronic timesheets, the Frontline mobile app, a kiosk or timeclock, etc.

Time & Attendance was designed with school districts in mind, offering a simple-to-use product that’s just what you need, without requiring costly custom configurations to make it work for you. You can customize the system for all your different bargaining groups, manage split funding, and gain real-time visibility into where your employees are in case of a drill or emergency. And it’s integrated with Absence & Substitute Management, giving you unprecedented visibility into employee attendance across the district.