The Value of Providing Feedback for Substitutes

With each new school year you work hard to ensure that everyone is ready, from bus drivers to teachers. But we’d like to suggest one more thing to consider: committing to providing feedback to substitute teachers throughout the school year.. You’ll help your substitutes become more effective in the classroom and gain more visibility into your sub pool’s performance across the district.

We’ve written a lot about the value of feedback , particularly as it relates to teachers’ professional growth. But substitutes are often left out of these discussions, even though they’re essential to your district’s operations. Plus, remember the impact they have on student learning: students spend the equivalent of about two-thirds of a school year with substitute teachers over the course of their K-12 journey. That’s a lot of instructional time! So, it’s important to help your substitutes make the most of their time in the classroom by having teachers provide regular, honest feedback.

How to Provide Feedback for Substitute Teachers

Have your teachers get in the habit of documenting substitute performance where possible, and make sure that it’s made available for the substitute to see.

Try not to have substitute feedback communicated over email — you won’t have much visibility as an administrator into which substitutes are doing well and which aren’t. Instead, consider using an electronic system where teachers can provide feedback online. Teachers’ comments will be more consistent across the district, and substitutes will be better informed as to how they can better improve their skills as educators. It’s a good way to engage with substitutes and show that you see them as part of the educational community.

Even more importantly, by managing substitute feedback online, you’ll gain insight into your substitute pool’s effectiveness. For example, you’ll be able to:

• See which substitutes may benefit from additional support or training
• See which may not be the right fit for your district.
• Address any possible issues that may arise, before they become a problem for the district.
• Identify high-performing substitutes to recognize — whether on social media, at district events or at a Substitute Appreciation Tea.

Regular Substitute Teacher Feedback is Crucial

To get the full picture of substitute effectiveness, regular feedback is crucial. If teachers only leave comments from time to time, you won’t have context as to how substitutes perform on a daily basis. So, encourage teachers to leave feedback for substitutes after every absence. An electronic system like Frontline Absence & Time can automatically remind employees to leave feedback for substitutes, so it doesn’t fall through the cracks.

Make sure that teachers have a set of questions to answer about their experience with the substitute. If you leave it completely open-ended, you won’t have consistent reviews and may not get the information you’re looking for. By default, Frontline’s system asks the following questions, although they can be edited or customized to your heart’s desire:

• Was classroom work collected?
• Was the room left as neat and clean as it was found?
• Was classroom work explained satisfactorily?
• Did students report that they were treated fairly and consistently?
• Were any disciplinary issues reported?
• General notes/comments

By collecting and offering regular feedback, you can help your substitute pool be as effective as possible — which ultimately benefits students. So, make sure that your substitute management plan for the year includes a strategy to collect and act on teacher feedback.

Learn more about how Frontline Absence & Time can support your district.